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Overview Malaysia Payroll

As a leader in Malaysia, you know payroll impacts more than just finances. It’s the bedrock of employee trust, demanding impeccable compliance and absolute timeliness.

Eximius Next delivers the payroll solutions that transform these critical demands into your competitive advantage.

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Who This Is For

Precision Payroll Engineered for Malaysian Growth Leaders

Eximius Next Payroll is meticulously crafted for the ambitious mid-sized enterprises driving Malaysia’s economy. If your company is scaling rapidly, and current operational complexities are challenging your strategic focus, this solution is purpose-built for you.

Employee Base

50 to 1,000 employees – a critical growth phase requiring robust solutions.

Revenue Profile

Annual Revenue from MYR 5M to 500M (approx.) – where operational efficiency directly impacts profitability.

Operational Strain

Managing escalating HR complexity with limited, overstretched in-house payroll bandwidth.

Industries We Empower

  • Manufacturing icon Manufacturing
  • Engineering icon Engineering
  • Retail icon Retail
  • Logistics icon Logistics
  • Construction icon Construction
  • Oil and Gas icon Oil & Gas
  • Medical & Healthcare icon Medical & Healthcare
  • IT Services icon IT Services
  • Professional Services icon Professional Services
  • E-commerce icon E-commerce

Common Challenges We Resolve:

  • Outdated Processes: Struggling with manual payroll via Excel sheets or rigid legacy tools.

  • Disconnected Systems: Operating with fragmented HR/payroll data from time tracking, claims, and leave systems.

  • Accuracy & Morale Hits: Frequent errors in overtime handling and multi-shift pay calculations leading to employee dissatisfaction.

  • Compliance Anxiety: Constant worry over LHDN, EPF, SOCSO, and EIS statutory compliance and potential penalties.

  • Talent Drain: High employee attrition rates due to recurring payroll delays or inaccuracies.

“If your business is scaling — and payroll feels increasingly complex, this is built for you.”

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The Eximius Next + HR2000 iPayroll Difference

Tech-Driven. Human-Perfect.

Eximius Expertise

  • Payroll with Precision & Confidence
  • 8+ years in Malaysian payroll & compliance
  • Dedicated payroll team handling complex calculations for shifts, bonuses, OT, and monthly PCB, EPF/SOCSO, EA/Form E — done right every time
  • Human-in-the-loop oversight ensures 100% audit readiness
  • No missed filings or penalties and quick resolution of payroll queries/issues
  • Accurate, on-time payroll delivery – trusted by growing mid-sized companies

HR2000 iPayroll Platform

  • Malaysia’s Trusted Payroll Engine
  • 25+ years in Malaysia | 3,500+ active clients
  • Cloud platform – Malaysian-compliant, ISO & SOC2-certified data centers
  • Self-service portals + mobile app
  • Auto-updates with LHDN, EPF, SOCSO, EIS changes
  • e-Payroll module
  • e-Leave, e-TMS, e-Claims modules
  • e-HR module
  • e-Appraisal module

The Eximius Next + HR2000 iPayroll Difference

Tech-Driven. Human-Perfect.

Eximius Expertise

Payroll with Precision & Confidence

8+ years in Malaysian payroll & compliance

Dedicated Payroll Team

Handling complex calculations for shifts, bonuses, OT, and monthly PCB, EPF/SOCSO, EA/Form E — done right every time

Reliable & Audit-Ready

Human-in-the-loop oversight ensures 100% audit readiness. No missed filings or penalties and quick resolution of payroll queries/issues. Accurate, on-time payroll delivery – trusted by growing mid-sized companies.

HR2000 iPayroll Platform

Malaysia’s Trusted Payroll Engine
  • 25+ years in Malaysia | 3,500+ active clients
  • Cloud platform – Malaysian-compliant, ISO & SOC2-certified data centers
Convenient Tools
  • Self-service portals + mobile app
  • Auto-updates with LHDN, EPF, SOCSO, EIS changes
  • e-Payroll module
HR & Performance Modules
  • e-Leave, e-TMS, e-Claims modules
  • e-HR module
  • e-Appraisal module

The Evolving Malaysian Payroll Landscape: Challenges & Insights

Mid-sized Malaysian companies often face significant hurdles in HR and Payroll management. These are no longer just administrative tasks; they’re critical strategic concerns.

Industry Insight

Nearly 20% of Malaysian SMEs faced penalties due to PCB payroll errors in 2025, with an average penalty of RM10,000 per case.

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Complex Malaysian regulations

  • PCB, EPF, SOCSO, EIS compliance is ever-changing.
  • Miss a PCB deadline? 10% penalties, potential audits.
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Manual juggling of complexities

  • Multiple shifts, overtime, various pay cycles, contract vs permanent staff.
  • Error directly impact trust and morale.
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Data protection headaches

  • Payroll = most sensitive data.
  • Breaches damage trust & attract fines.
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Growth bottleneck

  • What worked for 50 employees breaks at 150+.
  • Payroll needs to scale with your ambition.
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Addressing Your Concerns

Why Eximius Next is Your Trusted Partner

  • Loss of Control & Flexibility
    Eximius Solution: We provide transparent dashboards and regular reporting for full visibility into your payroll process. Our HRMS offers configurable settings to reflect your specific company policies, maintaining your operational flexibility.
  • Data Security & Privacy Risks
    Eximius Solution: Our enterprise-grade security measures go beyond what many in-house teams can maintain. We adhere to the Personal Data Protection Act 2010 (PDPA) and leverage SOC2-certified hosting and stringent protocols (encryption, MFA, 24/7 monitoring) to mitigate risks.
  • Impersonal Service & Communication Gaps
    Eximius Solution: Benefit from a dedicated account manager and clear communication channels, ensuring personalized service and prompt issue resolution. Our SLA guarantees email & phone support response within 60 minutes (outside peak hours).
  • Hidden or Additional Costs
    Eximius Solution: We offer predictable, scalable pricing models that convert fixed overheads into manageable variable costs, with full transparency.
  • Dependency & Loss of In-house Expertise
    Eximius Solution: We empower your existing team by removing administrative burdens, allowing them to focus on strategic HR initiatives like talent development and culture, rather than replacing their core function.
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Experience the Eximius Next Impact: Tangible ROI

Measurable Value: Transform Your Operations, Empower Your Growth.

35-50%

Reduction in payroll overhead

No extra IT, internal staffing or system costs.

90%

Fewer payroll errors

Less employee frustration, lower attrition.

95%+

Reduced compliance risk

Never worry about PCB or EPF/SOCSO penalties.

30-40

Hours reclaimed weekly

HR & finance can drive strategic initiatives.

Ready to Transform Your Payroll ?

Discover how Eximius Next can empower your enterprise to navigate
Malaysian payroll complexities with confidence and precision.

Talk to a Payroll Expert

Case Studies

Case-1

Optimizing Workforce Management (Manufacturing Sector)

  • The Challenge: A mid-sized Malaysian manufacturer (100 employees) struggled with payroll complexities: manual leave approvals, complex rotating shifts, and frequent overtime (OT) miscalculations, causing disputes and HR burnout.
  • Our Solution & Expert Talent: Eximius payroll experts analyzed shift structures & OT rules, then configured HR2000 i-Payroll’s e-Leave and e-TMS modules to capture operational needs.
  • The Impact: Reduced leave approval cycles by 70%, achieved 100% accurate attendance records with flawless OT calculations, boosted employee trust, and allowed HR to refocus on talent development.
Case-2

Zero Penalties & Peace of Mind (Service Industry)

  • The Challenge: A Malaysian service provider (100+ employees) faced compliance issues, incurring LHDN penalties and EPF fines due to late submissions and errors, operating in fear of audits.
  • Our Solution & Expert Talent: Compliance experts reviewed filing processes, identified risks, and integrated HR2000 i-Payroll’s auto-updated payroll engine for accurate, on-time statutory submissions.
  • The Impact: Achieved 100% on-time submissions, eliminated penalties, reduced audit anxiety, and transformed compliance into a strategic advantage for CXOs.